Creating s simple system for collecting all of your embroidery business information is very important. Creating a simple system will make it easy to retrieve information when it is needed most.
There is a lot of information available today and if you are like I was when I first started my business, I collected everything that I could and put it in drawers or boxes to save until I could really study it. When I wanted to retrieve this information, I had no idea as to where it actually was. I spent hours going through all of my boxes to fine the particular piece of information that I wanted.
I have found through trial and error that the bet way to save all of my information was to set up binders containing different subjects.
- Embroidery Design and Editing Information
- Favorite Suppliers-with Addresses, Phone Number, Website with Login Info and your Customer Number for each.
- Resale Certificates for Dealers and Exempt Certificates for Organizations
- Pricing Information
- Price Lists
- Customer List
As you collect your information such as an article from a trade magazine, cut it out from the magazine or copy it, punch 3 holes in it and place it in the specific binder. You many need to create tabbed sections for different areas within that subject. When you print out files from your training website place them into the binders as well.
When a new trade magazine arrives, I quickly go through the entire magazine, cut out or copy each item that I want to save and immediately place it into the correct binder. I do not take the time to thoroughly read it. I will do that when I am looking for that type of information. I then throw out the rest of the magazine.
You will soon have a complete reference system built up with all of your information at your fingertips when you need it. I handle all of the information that comes into my computer the same way. I have folders set up for each type of information to go into. All of my information is easy to find when I need it quickly!